Image Resource: Magda Ehlers
What Is the Importance of Ergonomics in the Workplace?
Have you ever wonder why many people often complain about persistent back and neck pain after long hours at their desks? It can be challenging to work efficiently whether in a remote or hybrid setup. If your workspace contributes to feelings of burnout, and unproductivity.
You may have faced this unpleasant experience yourself as a business leader, due to extended periods of sitting. It’s easy to overlook the importance of ergonomics when selecting office furniture, often opting for budget-friendly options or those that reflect company culture rather than prioritising employee well-being. Here are the main reasons why ergonomics play a crucial role in workplace efficiency, whether in traditional offices or home-based environments.
Understanding Workplace Ergonomics
Globally, businesses are increasingly investing in ergonomic office furniture. Ergonomics is all about creating work environments that meet the physical needs of employees, focusing on principles such as optimal posture, proper equipment placement, and effective workspace layouts. The thoughtful design behind ergonomics enhances both comfort and efficiency, making a noticeable difference in how people perform their jobs.
Trends in Ergonomics
Sit-stand desks, ergonomic chairs, and tailored home office arrangements are gaining popularity in workplaces since they are starting to recognise the significant impact of ergonomics on employee engagement and productivity.
In a study published in BMC Public Health, most participants indicated a willingness and eagerness to continue using a sit-stand workstation.
Evidence of Ergonomics’ Impact
A study conducted by the Centres for Disease Control and Prevention found that adjustable desks, which allow for both sitting and standing positions, reduced daily sitting time by an impressive 66 minutes. Meanwhile, 54% of workers reported experiencing less back and neck pain, which improved their work quality and productivity.
The Consequences of Poor Ergonomics
The negative impact of poor ergonomics on productivity and health is something we can no longer ignore. Inadequate workplace setups can lead to back pain, eye strain, and repetitive strain injuries, resulting in increased absenteeism and presenteeism, which ultimately lowers employee satisfaction.
For instance, a study from the University of Leeds, which examined 4,664 workers spending at least 6.5 hours a day at their desks, found that a striking 80% had medical conditions related to poor ergonomics.
Furthermore, the Bureau of Labor Statistics highlighted that in 2015, musculoskeletal disorders (MSDs) accounted for 31% of workplace injuries. Those suffering from MSDs typically needed an average of 12 days off work to recover.
The Case for Ergonomics in Remote Work Settings
Sixty-one percent of the workforce in Aotearoa work remotely. Many employees working from home encounter problems due to inadequate setups, like using couches or non-supportive chairs. Over time, these arrangements can negatively impact both productivity and well-being.
To tackle these issues, forward-thinking companies such as Google, Twitter, Meta, and Shopify are supporting their remote workforce by providing allowances for purchasing comfortable furniture that helps them stay productive, adopting ergonomic policies for their remote teams.
How to Implement Ergonomic Tools and Strategies
For office workers, ergonomic essentials include adjustable chairs, sit-stand desks, monitor stands, footrests, and well-placed lighting. Remote workers can benefit from budget-friendly solutions like laptop stands, separate keyboards, and ergonomically optimised desks.
Revamping the workplace
For Kiwi businesses that have the capability to ensure the well-being of their employees, replacing non-ergonomic workspaces with more ergonomic-friendly features is a significant step forward. The transition enhances employee comfort and increases productivity and job satisfaction.
Providing Ergonomic Training
For small business owners who may not be able to provide subsidies for ergonomic equipment, conducting online assessments and offering training on ergonomic best practices can still make a significant difference for employees.
Training is crucial for helping staff learn proper posture, equipment setup, and preventive exercises. Ongoing ergonomic assessments whether in-person or through virtual consultants ensure that employees continue to follow these best practices, fostering a healthier and more productive work environment. Investing in such initiatives not only supports your team but also enhances overall workplace efficiency.
A German-based global company found that the return on investment (ROI) was equivalent to 10 euros per 1 euro spent on sit-stand desks and ergonomic training.
Changing or assessing workplace policies
Kiwi businesses can help counteract the negative effects of sedentary work culture by integrating short breaks into the daily routine,. If you’re a manager, supporting your team in staying active is a simple yet effective way to increase employee morale and create a healthier workplace.
It would be beneficial for companies to review their work policies and assess whether they can be more flexible by incorporating additional breaks within normal work hours. Encouraging employees to stretch and engage in regular movement such as taking mental health walks or coffee breaks throughout the workday is essential.
Conclusion
Ergonomics goes beyond simply choosing the right office furniture; it encompasses ensuring the well-being and productivity of our workforce, which often spends long hours at their desks. You can enhance employee satisfaction and create a thriving workplace culture that values health and well-being.
The benefits of investing in ergonomically friendly workspace furniture are numerous. Companies can expect reduced absenteeism, fewer frustrated employees, and increased productivity levels, to name just a few. One significant advantage is that more office workers or employees will express satisfaction with their work rather than voicing health concerns.